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Oke Trademate is the contractor’s platform, accessible via web and app, designed for managing projects, workers, dockets, and invoices. Oke Jobmate, on the other hand, is the worker’s app, which allows workers and subcontractors to receive job details, submit timesheets, and generate invoices.

Oke Trademate helps contractors assign jobs and manage projects efficiently. Once a job is assigned, workers receive all relevant details through the Oke Jobmate app. Workers can then fill out and submit dockets and timesheets directly from the app. These submissions are sent back to Oke Trademate, where contractors can review, approve, and manage them, ensuring smooth project workflow.

Yes. Contractors can copy an existing job to multiple days, effectively creating recurring tasks without having to set them up manually each time. 

Yes. You can grant permission to members to create tasks, as well as approve or reject dockets, timesheets, and invoices.

Each project in Oke Trademate has a unique QR code that updates every 3 hours. Workers scan this QR code to sign in and out of worksites, ensuring accurate time tracking. When a worker submits a timesheet, if the recorded work hours do not match the sign-in and sign-out times, the contractor will receive a time mismatch alert before approving it. QR codes can also be used for custom forms. If a company requires workers to complete specific forms, the Oke Trademate team can create the form for contractors and generate a QR code for the form, allowing workers to scan and fill it out digitally.

Yes. If a worker submits a docket or timesheet with incorrect information, the contractor can edit the form directly from the Oke Trademate website. Once edited, the worker will receive a notification on their Oke Jobmate app, informing them that the form has been updated. This ensures accuracy and keeps both parties aligned on job details.

Yes. Workers can copy previously submitted forms instead of entering the same details manually every time. After copying, they can edit the date and modify the content as needed before resubmitting, making the process much faster and more efficient.

Subcontractors can generate and send invoices directly from the Oke Jobmate app. Contractors can then review, approve, and mark invoices as paid within Oke Trademate. The system also supports direct email forwarding, allowing invoices to be sent to Xero’s designated email address. Once received, Xero will automatically generate bills to pay, which will appear in the draft tab for further processing.

Oke Trademate supports bulk data import across multiple categories, allowing contractors to onboard large amounts of data efficiently without manual entry.

 

The following data types can be imported:

 

Clients – Upload multiple client details, including company name, contact information, and addresses.
Workers (Employees & Subcontractors) – Add workers along with details such as worker type, ABN or TFN, licenses, and skills.
Projects – Import project lists with associated client names, addresses, and contract details.

 

To import, simply download the sample CSV file, fill in your data following the required format, and upload it to Oke Trademate.

The system will automatically validate the data and notify you of any errors before processing the import.

Yes, Oke Trademate provides flexible data export options, allowing contractors to generate reports or integrate with other business systems. You can export the following data: Dockets – Export completed docket reports for payroll processing or client billing. Timesheets – Download approved worker timesheets for record-keeping and payroll reporting. Invoices – Export invoices for tracking payment status and due dates. Clients & Workers – Generate lists of workers and clients for reporting or backup purposes. Projects – Export project details for external project tracking. Products – Batch export products, with filtering options based on project and client. Contractors can use this as a pricing document to send quotes to their customers. Exported files are available in CSV, PDF, and accounting-friendly formats such as Xero and QuickBooks, ensuring compatibility with external accounting and project management tools.

Yes. Before exporting any data, you can filter by date, client, project, or worker, ensuring you download only the relevant information. This makes it easier to manage records, generate specific reports, and streamline workflows.

Oke Trademate offers two timesheet export formats: Simple Report – Displays total worker hours for a given period. Detailed Report – Includes start times, end times, break durations, and project allocations. Timesheets can be exported as CSV or PDF files, which can be used for payroll processing.